Details
Date: Thursday 5 December 2024
Time: 7:15 PM (doors open from 7:00PM)
Location: Wantage Primary Academy and online at https://kingsgrove-residents.co.uk/go/residents-meeting
To find out more about the meeting, and to add it to your calendar, visit the event page.
Purpose
This meeting will provide an overview of the operation of Kingsgrove Estate Management Company Limited (KEMCL) and discuss the work undertaken on behalf of all Kingsgrove residents.
Audience
All members of the Kingsgrove community are welcome at the meeting.
Format
This meeting will be a hybrid meeting, meaning that it will take place both at Wantage Primary Academy but also online at https://kingsgrove-residents.co.uk/go/residents-meeting.
Further information on how to join the meeting online will be provided nearer the time.
Agenda
- An update on the areas now under management by Preim, on behalf of Kingsgrove Estate Management Company. The management of a housing estate can be quite complex, with many different stakeholders working on the development. The areas for which KEMCL are responsible will be detailed. For those people that pay the service charge directly, these are the areas that those payments go toward. Plans detailing these areas can already be found on the residents portal, which can be accessed at www.preim.co.uk. Other residents will make contributions to KEMCL, albeit indirectly, through payments to their housing provider.
- A financial overview, including a summary of the year-end accounts, the 2024/2025 budget as well as an overview of funds accessed during the last financial year from the S106 Open Space Funds.
- Open discussion on KEMCL-related matters impacting our community.
What are KEMCL responsibilities?
It’s not always clear what the role of the Management Company is and what their responsibilities are so here is a brief summary below:
- Maintenance and Upkeep: Ensuring communal areas (green open space, woodland, parking areas etc.) are well-maintained, clean, and safe. This may involve contracting cleaners, gardeners, and maintenance personnel.
- Repairs and Infrastructure Management: Managing repairs and maintenance for the services that form part of the managed areas. The management company has no responsibility for the roads and pavements across the estate.
- Service Charge Collection: Collecting service charges from property owners, including housing associations and commercial premises, to cover the costs of maintenance, repairs, and other services. The Management Company also prepare budgets, manage accounts, and report on expenditure.
- Compliance and Health & Safety: Ensuring the managed areas comply with health, safety, and legal standards, including fire safety, security, and environmental regulations. The Management Company undertake regular risk assessments and inspections.
- Insurance Management: Arranging appropriate insurance for the development, including public liability insurance and buildings insurance, and handling claims if incidents occur.
- Communication and Dispute Resolution: Acting as a point of contact for property owners, residents, or tenants, addressing queries, organising meetings, and resolving disputes that may arise within the community.
- Lease and Legal Compliance: Ensuring compliance with the terms of the transfer and managing legal obligations under property law. This can include enforcing covenants and managing any legal issues related to the property.
St. Modwen & other housebuilders
This meeting’s focus will be on topics within the scope of KEMCL’s responsibilities.
As such neither St. Modwen as master developer, nor any of the housebuilding teams across Kingsgrove will be in attendance at this meeting.
Residents with questions for St. Modwen are encouraged to consult the residents’ issue tracker at https://kingsgrove-residents.co.uk/go/issue-tracker, or to send an e-mail to community@kingsgrovewantage.co.uk.
Questions for the meeting
In order to address any specific concerns or enquiries, please submit your questions in advance, by e-mailing helpdesk@preim.co.uk. This will enable the organisers to ensure that any relevant information and answers are prepared for the meeting. If the question does not relate to KEMCL, if asked prior to the meeting, the relevant stakeholder can be contacted to maximise the chances of being able to provide an update at the meeting.
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